From 2 to 11 Properties: How Pravasa Hotels Scaled Confidently with Yanolja Cloud Solution

What does it take to grow a hotel group from 2 properties to 11 in just four years?

In 2022, Pravasa Hotels was managing two properties on a server-based system that worked until it didn’t. Reports had to be collected manually. Teams were chasing data across cities. And somewhere in the middle of all that noise, the leadership team made a quiet but decisive call: if we want to grow, we need a foundation built for growth.

They chose Yanolja Cloud Solution—not because it was the most prominent option on the market, but because it offered exactly what an expanding group requires: visibility of all properties in one place, instant access to reports, and a seamless onboarding process for new locations without chaos. Their two properties grew to four, then seven, and eventually to eleven, spanning four states and totaling 450 keys, all managed on a single platform.

This is the story of a hotel group that decided to grow smart.

Table of Contents

About Pravasa Hotels

Pravasa Hotels is a fast-growing Indian hotel chain headquartered in India, operating in Madhya Pradesh, Gujarat, Maharashtra, and Karnataka. Since adopting Yanolja Cloud Solution in 2022, the group has expanded its portfolio from 2 to 11 properties, with a total inventory of 450 keys. Pravasa Hotels is a new-generation Indian hotel chain that is growing with technology and has a presence in prime cities, led by five General Managers.

Impact at a Glance

Before vs. After: The Transformation at a Glance

Let’s take a moment to explore the remarkable differences before and after this pivotal move. The numbers tell a compelling story. In the early days, managing just 2 properties came with its own set of challenges. But as Pravasa expanded to 11 properties, the improvements became evident.

Each number reflects not just data, but the incredible efficiency gains achieved for each hotel. Join us as we dive into the details of this transformation, celebrating the strides made and the story of evolution that continues to unfold!

The Shift to Smarter Operations: From 2 to 11 Properties

Challenge

Initially, Pravasa Hotels used on-premise software to manage their operations. It worked for basic needs, but soon problems began to appear.

There were also manual errors, excessive back-and-forth between teams, and a lack of clarity regarding what was happening across properties. This caused significant inefficiencies and ultimately led to revenue loss that could have been avoided.

With two properties in different cities, managing daily operations had already become difficult.

And they wanted to grow even more.

That’s when they started looking for a smarter, more intelligent, and more reliable solution to centralize all their property information into one platform, provide real-time visibility, and enable them to keep growing without the hassle of having to maintain various systems at each location.

That’s when they found Yanolja Cloud Solution.

Solution

We compiled the entire system, which transformed Pravasa Hotels’ 11 individual properties into a single platform. The intelligent design eliminated the use of servers physically at every branch, so the management could have a live view of the activities in Madhya Pradesh, Gujarat, Maharashtra, and Karnataka with a single login. The platform grew smoothly as new properties were added to it.

Results

• The number of properties expanded to 11, operating on a single platform.

• Business processes are integrated across 4 states with real-time data visibility.

• 5 General Managers are in control of 11 properties using centralized tools.

• Our unified platform was the enabling infrastructure for the entire expansion journey.

₹1 Lakh Saved Monthly: Leaner, Smarter Operations

Challenge

The complexity of running the business increased as the portfolio grew. Manual collection of information from various properties around the country required a full-time employee at headquarters to gather, synthesize, and disseminate the data to leadership. The accounting, front office, and reservation departments were dedicating significant time to work that could be automated, and the company was incurring overhead with a specialized revenue management team at each of its properties.

Solution

Pravasa Hotels eliminated manual report consolidation with the platform’s centralized reporting and integrated channel manager. Now, a group-level manager report for all 11 properties can be pulled in seconds. The channel manager also synchronizes inventory on a real-time basis across OTAs and booking platforms, which means the revenue manager isn’t required to be present at each hotel.

Results

• ₹50,000–₹60,000 INR saved monthly in reporting labor alone

• ~₹1,00,000 INR total monthly savings in labor costs

• 20–22 hours saved per week across the group — equivalent to a full extra working day

• Accounting, front office, reservation, and General Manager teams all report significant time savings.

• Dedicated per-property revenue monitoring headcount eliminated

Smarter Inventory, Higher Revenue

Challenge

Managing inventory efficiently across 11 properties and multiple OTA channels without a centralized system would result in lost opportunities, irregular pricing, and a lack of understanding of room availability and the possibility of upselling.

Solution

Our channel manager integration helped Pravasa Hotels list their inventory across various channels. The team can see inventory better, making it easier to upsell and resell the inventory. Rate control is centralized, allowing the team to respond to demand fluctuations faster.

Results

• Since the implementation of our solution, RevPAR has improved.

• The channel manager facilitates successful multi-platform inventory distribution.

• Increased upselling and reselling opportunities with enhanced inventory visibility.

• Inventory glitches have become isolated, technically contained, and under control.

Audit Trails That Protect the Business

Challenge

When the chain has several teams that deal with cash, room assignments, and rate adjustments, accountability lapses can lead to the loss of revenue. Before this, access to the correct audit reports was not easy, and identifying or investigating internal discrepancies was a problematic task.

Solution

Our solution captures every operation, such as room shifts, cancellations, rate reductions, and cash flow from start to finish, providing an exhaustive and complete audit trail. The system is able to produce detailed audit reports, as well as provide pop-up notifications and blocks for suspicious activities, making it easier to investigate and discourage internal theft.

Results

• There has been a major decrease in the occurrence of internal theft after go-live.

• All room shifts, cancellations, rate changes, and money movements are monitored.

• Audit reports are available at the touch of a button—no need to compile them manually.

• The blocks and alerts generated by the system help prevent mistakes from becoming problems.

Folio Errors Were Slowing Every Checkout Down

Challenge

As the chain expanded, the front office needed a smarter billing system to reduce mistakes and cut unnecessary back-and-forth.

Solution

We brought cleaner, more organized folio management. Compared to previous systems, the team saw fewer errors and smoother day-to-day operations, supported by integrated reservation management.

Results

• Folio management is cleaner than with previous systems.

• Errors in reporting have drastically reduced after go-live.

• The front office team has saved valuable time every day across all properties.

• The centralized single-system workflow is an advantage for the reservation team.

What’s Next for Pravasa Hotels?

Pravasa Hotels is an expanding corporation whose operations in all new hotels in the portfolio depend on Yanolja Cloud Solution. The success story of the group, which expanded from 2 to 11 properties in four years, is a strong indication of what can be done when the right technology is in place. With the brand still fully harnessing the potential of our intelligent cloud-based solution, operational efficiency will remain the main focus of the chain, along with revenue performance and the guest experience across all properties and states.